When your organization moves to Office 365, you gain access to a number of new productivity features, including OneDrive for Business. Many companies aren’t even aware of this tool’s potential. Depending on your organization’s needs, you could use OneDrive for Business to boost productivity, save on storage space and completely eliminate the need to provide network shares for individuals.
Basically, OneDrive for Business allows each user up to a terabyte of storage in the cloud. That’s an insanely large amount of information for an individual; it amounts to giving every user their own personal SharePoint document library.
The first benefit is in terms of data storage. When you think about the size of your personal drive, you need to also think about the space taken up for backups and archives. You might have three live backups of that drive, and possibly archived backups. Just by moving your information to your OneDrive, you remove a huge burden from your network, and OneDrive handles your redundancy, backup and recovery needs.
In terms of productivity, using OneDrive from within Office 365 reduces the amount of time you spend hunting around for your latest documents and restoring files in the event that your computer shuts down. If your computer happens to die, just use someone else’s computer and log in as yourself — Office 365 remembers your most recent documents. This puts your latest documents right in front of you, and Office 365’s enhanced findability means you don’t need to go digging through shared folders for the information you need.
An additional productivity boost comes from mobile apps that make it possible to access the information in your OneDrive from your smartphone, tablet or other mobile devices. Depending on the rules you set up for these devices, you could have the ability to view and/or edit your documents from anywhere.
But what about file sharing? If you want to use OneDrive to replace a network share, you specify the website as the single source of information, and then sync selected items directly to your P: drive. This provides an improvement over the network share experience, because you have access to that P: drive no matter where you are, whereas with a network share, you have to be on your corporate network to access the files. This allows users greater flexibility about what they do, while always knowing that they have a single source for the latest documents.
OneDrive for Business is just one of the productivity features included with Office 365. The tool’s potential is certainly intriguing for organizations that want to cut costs on data storage and provide streamlined content management.
Learn more about implementing Office 365 and One Drive by contacting Portal Solutions.
When your organization moves to Office 365, you gain access to a number of new productivity features, including OneDrive for Business. Many companies aren’t even aware of this tool’s potential. Depending on your organization’s needs, you could use OneDrive for Business to boost productivity, save on storage space and completely eliminate the need to provide network shares for individuals.
Basically, OneDrive for Business allows each user up to a terabyte of storage in the cloud. That’s an insanely large amount of information for an individual; it amounts to giving every user their own personal SharePoint document library.
The first benefit is in terms of data storage. When you think about the size of your personal drive, you need to also think about the space taken up for backups and archives. You might have three live backups of that drive, and possibly archived backups. Just by moving your information to your OneDrive, you remove a huge burden from your network, and OneDrive handles your redundancy, backup and recovery needs.
In terms of productivity, using OneDrive from within Office 365 reduces the amount of time you spend hunting around for your latest documents and restoring files in the event that your computer shuts down. If your computer happens to die, just use someone else’s computer and log in as yourself — Office 365 remembers your most recent documents. This puts your latest documents right in front of you, and Office 365’s enhanced findability means you don’t need to go digging through shared folders for the information you need.
An additional productivity boost comes from mobile apps that make it possible to access the information in your OneDrive from your smartphone, tablet or other mobile devices. Depending on the rules you set up for these devices, you could have the ability to view and/or edit your documents from anywhere.
But what about file sharing? If you want to use OneDrive to replace a network share, you specify the website as the single source of information, and then sync selected items directly to your P: drive. This provides an improvement over the network share experience, because you have access to that P: drive no matter where you are, whereas with a network share, you have to be on your corporate network to access the files. This allows users greater flexibility about what they do, while always knowing that they have a single source for the latest documents.
OneDrive for Business is just one of the productivity features included with Office 365. The tool’s potential is certainly intriguing for organizations that want to cut costs on data storage and provide streamlined content management.
Learn more about implementing Office 365 and One Drive by contacting Withum.
